For camps, trips and school programs
Run your program. Not your spreadsheets.
Hudlhq builds your program its own app. Schedule, announcements, rooming, staff and key contacts in one place, updated in real time, on every phone - in your colours, at your own address, and looked after by us.
Live in 4 to 6 weeks. Hosted, maintained and supported by us.
Sound familiar?
Camp season runs on spreadsheets, WhatsApp threads, and hope.
You’ve got a rooming list in one tab, the duty roster in another, and the activity schedule buried in an email chain from three weeks ago. Your coordinator is chasing updates on their phone. Your admin is cross-referencing room lists with permission slips by hand.
Every season, you build the same systems from scratch. Every session, something falls through the gap.
The bigger your program gets, the harder it is to keep the whole thing in your head.
There’s no software built for the way you actually run camp - until now.
Meet Hudlhq
One app. Every part of your program.
We build your program an app that puts everything your team needs in one place: the schedule, announcements, rooming, staff and key contacts - updated in real time, and accessible to everyone who needs it.
It carries your name and colours, lives at its own address, and we host and look after it. Built for programs that move. Useful for every camp that stands still.
Camp, Unlimited.
What your team can actually do with Hudlhq
Schedule
Build the day’s program once and it’s on every phone. When plans change, every copy updates. No more chasing the latest version.
Announcements
The bus is leaving early. One message, a push notification on every phone, and nobody saying they didn’t hear.
Rooming
Assign and adjust rooms in minutes, not hours. See every placement at a glance - and change one without rebuilding the whole list.
Staff duty rosters
Every staff member knows where they need to be and when. No coordinator playing phone tag at 7am.
Built for programs on the move
Travel groups, destination camps and multi-venue trips run the same way as a fixed site. The app follows the program, wherever it goes.
How pricing works
Priced for your program. Quoted within one business day.
The core app
In every build
- Day-by-day schedule
- Announcements with push notifications
- Rooming
- Key contacts
- People and roles - admins, staff, participants
- Dashboard for what is happening now
Running the day
Who is where, and who is accounted for.
- Staff duty rosters
- Groups and teams
- Check-in and headcounts
Travel and logistics
For programs that move, or run more than one thing at a time.
- Multiple venues and transport
- Several programs at once
Information
The paperwork, without the paper.
- Documents and info packs
- Forms and surveys
- Reports and exports
- Imports and integrations
Engagement
For everyone beyond the office.
- Photo gallery
- Parent and guardian updates
- Points and leaderboards
- Activity sign-ups
For schools and institutions
Running programs for a school, district, or travel organisation?
Hudlhq works for institutions running multiple camps, travel programs, or school trips across a year. If you’re coordinating groups across multiple sites with different staff teams for each, we’ll walk you through how it fits your operation.
Free, and entirely optional. No pitch. Just the app.