Pricing

Priced for your program. Quoted within one business day.

There’s no price list, because there’s no off-the-shelf product. Every program gets its own app, built to its own contract, and priced for what that program actually needs.

What follows is what you get, what shapes your quote, and how a build runs. Tell us about your program at the end and we’ll send you a price.

Get a quote →Book a demo

One agreement

One price, covering the build and everything after it.

Not a build fee and then a bill every year. Your contract covers the whole thing for a fixed term, usually three years, paid as a deposit when you sign and equal payments after that.

What it includes

  • Building your app, in your brand, at your own address
  • Hosting, backups, security and platform updates
  • Support for your team while your programs run
  • An allowance of changes each year, agreed up front
  • Every service fee we pay to run it

What sits outside it

  • New features beyond your allowance, scoped and quoted before we start
  • A second app for a different organisation

No setup fee on top. No per-camp or per-participant fees. No hosting bills.

The core app

Every app we build starts here.

Whatever else you add, this is in it from day one - the part every program turns out to need.
  • Day-by-day schedule
  • Announcements with push notifications
  • Rooming
  • Key contacts
  • People and roles - admins, staff, participants
  • Dashboard for what is happening now
  • Your branding, at your own address
  • Installs to the home screen on any phone
  • Admin console and activity log

Modules

Then add what your program actually does.

Pick the ones you need and leave the rest. Nothing is bundled to make a tier work, and you can add a module later without a rebuild.

Running the day

Who is where, and who is accounted for.

  • Staff duty rosters

    Every staff member sees their own shifts.

  • Groups and teams

    Each group with its own schedule.

  • Check-in and headcounts

    Who is on the bus, who is back.

Travel and logistics

For programs that move, or run more than one thing at a time.

  • Multiple venues and transport

    A separate day plan per site.

  • Several programs at once

    Run them side by side, in one app.

Information

The paperwork, without the paper.

  • Documents and info packs

    Packing lists, handbooks, itineraries.

  • Forms and surveys

    Activity preferences, feedback after a session.

  • Reports and exports

    Attendance, rooming lists, duty sheets.

  • Imports and integrations

    Bring in your spreadsheets or registration system.

Engagement

For everyone beyond the office.

  • Photo gallery

    Shared photos from the program.

  • Parent and guardian updates

    A read-only view of announcements and plans.

  • Points and leaderboards

    Between groups, cabins or teams.

  • Activity sign-ups

    Choose sessions, with limited places.

Want something that isn’t listed? That’s the usual case, and we build it. See examples.

Where most programs start

Three combinations we see often. They are a starting point, not a package - move anything in or out.

  • School camp

    One site, a few hundred people, staff on duty rosters.

    The core app, plus

    • Staff duty rosters
    • Groups and teams
    • Check-in and headcounts
    • Documents and info packs

  • Travel program

    A group on the move, with families following along at home.

    The core app, plus

    • Multiple venues and transport
    • Check-in and headcounts
    • Documents and info packs
    • Parent and guardian updates

  • Multi-site institution

    Several programs a year, across sites, reported on centrally.

    The core app, plus

    • Several programs at once
    • Multiple venues and transport
    • Staff duty rosters
    • Reports and exports
    • Imports and integrations

What shapes your quote

Five things, and nothing hidden behind them.

  • How many people use it

    Participants and staff together, across the year.

  • How many programs you run

    One camp a year is a different job from five across three sites.

  • Which modules you add

    The ones you pick, and anything built specially for you.

  • How it’s hosted

    Our managed platform, or a dedicated setup of your own.

  • Where people install it

    From the browser on every app; the app stores as well, if you want them.

How it works, start to finish

  1. 1

    Talk to us

    A conversation about how your program runs, and a demo if you want one. Free, and entirely optional.

  2. 2

    Choose what you need

    We agree the modules and the options, then send a written quote and contract.

  3. 3

    We build it

    4 to 6 weeks: kickoff, build, a round of review with you, then launch.

  4. 4

    We run it every season

    Hosting, backups, security, support and your changes, for the life of the contract.

Tell us what you need

Six questions, then a quote.

Answer these and you’ll see your app take shape. Send it through and we’ll come back with a price in writing. Nothing is sent anywhere until you choose to.
1. How many people will use the app?

Participants and staff together.

2. How many programs do you run a year?
3. What do you want to add?

The core app is always included: day-by-day schedule, announcements with push notifications, rooming, key contacts, people and roles and more.

Start from:

Running the day

Travel and logistics

Information

Engagement

4. Do you want it in the App Store and Google Play?

Every app installs to the home screen from the browser. Store versions are an option on top.

5. Which hosting suits you?

Standard runs on our managed platform. Dedicated gives your program its own separate setup. Both are looked after by us.

6. When does your first program run?

Hosting

Standard or dedicated. Either way, we look after it.

Both are covered by your contract. No hosting bills, no accounts to manage, nothing technical on your side.

Standard hosting

The usual choice

Your app runs on our managed platform. Each program is its own app, with its own data.

Good for you

  • The fastest way to launch
  • The lowest cost
  • Updates, backups and security handled for you

Worth knowing

  • Customisation stays within what the platform supports
  • Where your data is stored is set for you

Dedicated hosting

An option on any app

Your program gets its own separate setup - its own code, its own database, its own hosting - run and maintained by us.

Good for you

  • Fully custom features, with no platform limits
  • Choose where your data is stored, to suit school or government rules
  • Your IT team can have read-only access to review it

Worth knowing

  • Costs more
  • Takes longer to build

On every phone

A home-screen app on every build. The app stores when you want them.

Installed from the browser

Every app

People open your app’s web address and add it to their home screen. It opens like any other app.

Good for you

  • Nothing to download from a store
  • Updates reach everyone instantly
  • Push notifications for announcements
  • Works on iPhone, Android and computers

Worth knowing

  • People add it to their home screen themselves - we give them simple instructions
  • On iPhone, notifications need it added to the home screen first (iOS 16.4 or later)

App Store and Google Play

An option on any app

Your app, listed in both stores and installed the usual way.

Good for you

  • Found and installed like any other app
  • Feels fully native on the phone
  • Reliable notifications without extra steps

Worth knowing

  • Every update goes through store review, which can take a few days
  • Listed under Hudlhq as the publisher

Extras

If you can describe it, we can build it.

The modules above are what we have built before. Anything else is scoped and quoted before we start work, so nothing arrives as a surprise, and small changes come out of the allowance in your contract.

Things programs have asked us for:

  • A camp shop or tuck-shop balance
  • A buddy system
  • A lost property board
  • Quizzes and trivia nights
  • Awards and certificates at the end of a program
  • A connection to your registration system

Try it before you commit.

Open the working demo on your phone and look around. Sign in, and we’ll switch on your access - usually the same day. Or book a demo and one of us will walk you through it. Demos are free, and entirely optional.
Try the demo app →Book a demo

Questions about what your program needs? Email support@hudlhq.app - we’ll give you a straight answer.

Institutional enquiries

Need a custom proposal or procurement documentation?

We prepare custom proposals, pricing summaries and executive documentation for schools, districts and travel organisations going through formal procurement. Talk to us directly.
Get in touch →