Product
Every tool your team needs. Nothing they don’t.
Hudlhq isn’t a registration form. It covers the work that happens after everyone arrives - the schedule, the rooming, the duty rosters, and the last-minute changes that need to reach every phone at once. Each program gets its own app, built in its brand and looked after by us.
Program scheduling
In the core appOne schedule. Every phone. Always current.
Activity schedules live in emails until someone changes something - and then the chaos starts. Hudlhq gives everyone a single schedule they can all see, with changes that appear instantly. Build it once, run it all season.
When the plan changes, everyone knows. At the same time.
- Day-by-day and session-by-session scheduling
- Activity blocks with locations and who’s leading them
- Instant updates on every connected phone
- Works on every phone, straight from the home screen
Announcements
In the core appSay it once. Everyone hears it.
A change of plan used to mean a flurry of group-chat messages and someone who never saw them. An announcement in Hudlhq lands as a push notification on every phone, stays pinned where people look, and reaches everyone on the program.
No more “nobody told me”.
- Push notifications to every installed phone
- One message reaches the whole program
- A running feed people can scroll back through
Rooming
In the core appAssign rooms in minutes. Adjust them in seconds.
Building a rooming list used to mean an afternoon with a spreadsheet, cross-referencing group requests and age brackets. Hudlhq gives you a rooming board where every placement is visible at once, and every participant sees their own room on their phone.
Less time rebuilding the list. More time running the program.
- Room and cabin assignment across the whole program
- Every placement visible at a glance
- Participants see their own room on their phone
- Changes show up everywhere the moment you make them
People and key contacts
In the core appThe right people. One tap away.
Admins, staff and participants each see what they need and nothing they don’t. Access is enforced behind the scenes, so a participant can never reach staff or admin information. Key contacts are one tap from anywhere in the app.
Everyone can find who they need. Nobody sees what they shouldn’t.
- Three roles: admins, staff and participants
- Key contacts in one place, for everyone
- Add people with Google sign-in or a login you create
- An activity log of every change admins make
Staff duty rosters
A module you addEvery staff member. Every shift. No ambiguity.
Duty rosters built in WhatsApp groups are fine until someone misses a message. Hudlhq gives each staff member a clear view of their own assignments for the day - on their phone, and updated in real time.
No coordinator chasing seven people at 7am. The roster speaks for itself.
- Each staff member sees their own duties
- Shift-by-shift assignment across the whole roster
- Roster changes notify the people affected
- Daily duty sheets for briefings
Programs on the move
A module you addBuilt for travel. Ready for anything.
Most software was designed for a fixed-site camp with a predictable season. Hudlhq is built for programs that move - travel groups, destination camps, multi-venue school expeditions and sport tours. Locations, transport and plans that follow the group rather than staying pinned to one address.
One app. Every program. Wherever it runs.
- Multiple venues, each with its own day plan
- Transport and logistics in the itinerary
- Every active site visible at once
- Suits seasonal, touring and one-off programs
Admin and staff tools
Designed for the person with ten minutes before the bus leaves.
Hudlhq isn’t a system administrator’s tool. It’s built for the program lead checking the schedule on their phone while supervising check-in. Every screen is fast, clear and usable under pressure. If your team can read a roster, they can use Hudlhq.
Fast for the coordinator. Clear for the director. Useful for everyone in between.
- Works on any phone - install it to the home screen
- Admins see everything; staff and participants see what they need
- Your colours, your logo, your own web address
- No training week required
What comes as standard, and what you add
The core app
In every build
- Day-by-day schedule
- Announcements with push notifications
- Rooming
- Key contacts
- People and roles - admins, staff, participants
- Dashboard for what is happening now
- Your branding, at your own address
- Installs to the home screen on any phone
- Admin console and activity log
Running the day
- Staff duty rosters
- Groups and teams
- Check-in and headcounts
Travel and logistics
- Multiple venues and transport
- Several programs at once
Information
- Documents and info packs
- Forms and surveys
- Reports and exports
- Imports and integrations
Engagement
- Photo gallery
- Parent and guardian updates
- Points and leaderboards
- Activity sign-ups
Need something that isn’t here? That’s the usual case, and we build it. See examples.